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Are you new to Microsoft Office software? Looking for instructions that aren’t full of complicated computing terms? English Pages Year Get the definitive guide to learning how to exploit the built-in functionality in Outlook Written by two experts o. For introductory computer courses on Microsoft Office or courses in computer concepts with a lab component for Micr. The smart way to learn Office Word one step at a time!

Work at your own pace through the easy numbered steps, prac. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording or otherwise, except as permitted by the UK Copyright, Designs and Patents Act , without the prior permission of the publisher. Wiley also publishes its books in a variety of electronic formats. Some content that appears in print may not be available in electronic books.

Designations used by companies to distinguish their products are often claimed as trademarks. All brand names and product names used in this book are trade names, service marks, trademarks or registered trademarks of their respective owners. The publisher is not associated with any product or vendor mentioned in this book. This publication is designed to provide accurate and authoritative information in regard to the subject matter covered. It is sold on the understanding that the publisher is not engaged in rendering professional services.

If professional advice or other expert assistance is required, the services of a competent professional should be sought. Microsoft product screenshots reprinted with permission from Microsoft Corporation. All website information was correct at the time of going to press.

Websites do constantly update their privacy settings and policies. A catalogue record for this book is available from the British Library.

His tutorials and articles have appeared in magazines including Internet Magazine, Internet Works, Business 2. He created Wild Mood Swings www. Acknowledgements Many thanks to everyone involved in creating this book.

Many thanks as ever to my wonderful wife Karen for all her support on this project. Tip Tips and suggestions to help make life easier. Note Take note of these little extras to avoid confusion. Warning Read carefully; a few things could go wrong at this point. Trivia A little bit of fun to bring a smile to your face. Summary A short recap at the end of each chapter. The U3A movement is made up of over self-governing groups of older men and women who organise for themselves activities which may be educational, recreational or social in kind.

The movement has grown at a remarkable pace and offers opportunities to thousands of people to demonstrate their own worth to one another and to the community. Their interests are astonishingly varied but the members all value the opportunity to share experiences and learning with like-minded people.

That sounds a bit dull. Firstly, it makes life easier. In fact, computers are probably the main reason people buy desks today. Microsoft Word can be used for letters see Chapter 1 , diaries, posters see Chapter 2 , newsletters see Chapter 3 and even books. It helps you to organise information. At its simplest, it can be used to lay out data like timetables and address books see Chapter 4 and to create nice, clear coloured charts.

There is also a free Starter Edition, which comes installed on some new PCs. This version includes cut-down versions of Word and Excel, with adverts shown on screen. You may already be familiar with these versions or have heard of them through family or friends.

Two of the better known programs in these editions include: Outlook: this is one of the most popular programs for email. The software is named after the year of its release. It was a bit like somebody coming into your house while you were asleep and moving all the furniture around: unwelcome and extremely confusing, especially when you were looking for something like a pair of scissors.

After acclimatising for a short while, however, I found that the new design made the software much easier to use. Generally speaking, anything you can do with , you can also do with This book is divided into three parts: Part I introduces you to Microsoft Word, with projects on how to write a letter, create a poster and publish a newsletter. Part II introduces you to Microsoft Excel, with projects on how to manage your address book and create a basic holiday budget. For best results, I recommend that you try out all the projects in this book.

You can then experiment with editing these samples, or even use them as the basis of your own documents. The website also includes updates, all the links from the book and supporting resources.

But there is an easy way to understand whether or not your computer will be okay. Getting the printer and Internet connections set up can be a bit trickier, so if you have a computer whizzkid in the family, ask them for help.

Alternatively, phone a friend or one of the many helpful small PC troubleshooting companies — preferably recommended by a friend. Then unleash them on your PC and stand well back. Here are some pointers to help you. Using the keyboard A computer keyboard has more keys than a typewriter keyboard because it has a number of keys that perform special functions.

Some of these will be familiar to you. You might have used the Start button, for example, to run programs like your Internet browser or to play solitaire. The Shift key is used to access the symbol written on the top half of the key, where there is one. To type an exclamation mark, for example, you hold down the Shift key and press the number 1 key in the main part of the keyboard.

You also hold down Shift and press a letter key to type an upper case letter. The Control and Alt keys are used to perform certain functions in the program and usually provide a keyboard shortcut for doing something you can also do using the mouse and menus on screen.

Control and S together enable you to save your document, for example. Figure 0. Your keyboard layout might look a bit different. The keys between them are bonus keys that might be arranged differently. From the Start menu, go to Control Panel and then double-click on Mouse. You can then change a wide range of options, including how fast the mouse moves and how quickly you have to click to register a double-click. You can also switch on trails so that you can see your cursor move more easily.

If your computer breaks, for example, you might lose all your information if you only have one copy of it. Suitable devices include: external hard drive.

These are fairly bulky devices, about the size of a small box of soap powder. If you want to back up everything on your computer, get an external drive that has the same storage capacity as your computer.

The prices vary depending on how much information the device can store measured in gigabytes or GB , and how well known the supplier is. Sometimes, you can do the same job in different applications — so how do you know which one is best?

Table 1: How to choose the right Microsoft Office application Ask yourself… Is your document predominantly about the words you type in, such as a letter or a story? Is your document likely to be many pages long? Do you want to control the layout and design of your document? Examples might include greeting cards or leaflets. Does your document lend itself naturally to a grid layout, such as a study timetable?

Is your project about organising information? Does your document include a lot of arithmetic or numbers? Does your document include a lot of the same type of information about a lot of different people or things?

Examples might include addresses of friends or details of trains you have spotted. Does your project involve presenting information to other people? Is your project about gathering information for yourself, without plans to share it? Will your document be read mostly on paper? Will your document be read mostly on screen? Sometimes there really is no single right answer. There are many other examples of how you can break a project down into smaller parts so that you can use the best tool for each part.

You can switch between the different tools easily, and can even copy something you have prepared in one application and paste it into a different one.

Nice layout and typeface, though Skills needed: Ability to use a computer keyboard and mouse or trackball. People love to receive letters. Not bills or bank statements, but genuine correspondence from friends and family. Unlike a typewritten or handwritten letter, you can easily change your mind about what you want to say, how you want to say it and how you want your letter to look.

 
 

 

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